HIPAA Compliant - HireAway

Data Privacy –
Information Security

Elevate Your Healthcare Operations with HireAway

HireAway has extensive experience working with healthcare clients and have developed a series of protocols to ensure we meet our clients’ strict HIPAA compliance requirements. Our staff work on-site in our highly secured office, and we use robust technology and protocols to safeguard client information and communications.

HIPAA Compliance Training

All our employees undergo mandatory HIPAA training to ensure they understand the regulations around protecting patient health information (PHI). This training is conducted regularly to keep everyone up to date on any changes in legislation or best practices.

Access Control

We implement strict access control measures to ensure that only authorized personnel can view or handle sensitive patient data. This includes role-based access restrictions and multi-factor authentication for all systems that handle PHI.

Physical Security

For any physical records or devices containing PHI, we have stringent security measures in place, such as secure storage areas, access logs, and proper disposal procedures for sensitive information.

Incident Response Plan

In the event of a data breach or potential HIPAA violation, we have a clear incident response plan to address the issue swiftly, mitigate any damage, and report the breach in accordance with HIPAA guidelines.

Secure Communication Channels

We use secure, HIPAA-compliant communication tools for handling PHI, ensuring that emails, messages, and file transfers are protected.

Regular Audits and Monitoring

Our systems undergo regular internal audits to ensure HIPAA compliance. We also use monitoring tools to detect and respond to any potential breaches or unauthorized access attempts.

Technology

We use a HIPAA Compliant VPN for all of our existing healthcare clients when accessing their respective EHRs so that patient data is secured. We also use the SoftPhone System and encrypted an email client for patient communications. Onsite, our IT System is protected by firewalls, a web filtering system and malware protection.

Paperless Policy

Is also implemented so that no physical data goes out of our premises.

Data Privacy – Information Security